How To Preview Or Save A Print Job As A PDF On Mac OS
Once you have your printer set up, all you have to do is choose File
> Print from any app that can print. As a shortcut, you can also type
⌘P (Command-P). When you print a document, OS X displays a print sheet
where you can set additional options for your print job.
Preview the print job as a PDF or save it as a PDF file (with metadata).
Click the "PDF ▾" button in any printer sheet, and the PDF workflow menu will drop down with these options:
- "Open PDF in Preview" - Generates a PDF of the print job and opens it in the application Preview.
- "Save as PDF…" - Creates a PDF of the print job to a destination
of your choice with options to add metadata to the PDF (Title, Author,
Subject and Keywords). Metadata is useful when you use Spotlight.
- Clicking "Security Options" will open the PDF Security Options dialog box, there are these options:
- Require password to open document
- Require password to copy text, images and other content
- Require password to print document
- "Save as PostScript…" - Generates a PostScript file of your print job to a destination of your choice.
- "Fax PDF" - Generates a PDF of the print job and sends it to your fax device for transmission. Note: An OS X Mountain Lion or OS X Lion compatible third-party fax device is needed.
- "Mail PDF" - Generates a PDF of the print job is attached to a new email document. Add email recipients and send it.
- "Add PDF to iTunes" – Generates a PDF of the print job will be added to iTunes, where you can add it to iBooks.
- "Save PDF to Web Receipts Folder" - Generates a PDF of the print job will be saved to your "~/Documents/Web Receipts" folder.
- "Edit menu…" - Add / remove printing workflows. See Automator to learn how to create new printing.