Once you have your printer set up, all you have to do is choose File > Print from any app that can print. As a shortcut, you can also type ⌘P (Command-P). When you print a document, OS X displays a print sheet where you can set additional options for your print job.


Preview the print job as a PDF or save it as a PDF file (with metadata).


Click the "PDF ▾" button in any printer sheet, and the PDF workflow menu will drop down with these options:

  1. "Open PDF in Preview" - Generates a PDF of the print job and opens it in the application Preview.
  2. "Save as PDF…" - Creates a PDF of the print job to a destination of your choice with options to add metadata to the PDF (Title, Author, Subject and Keywords). Metadata is useful when you use Spotlight.
    • Clicking "Security Options" will open the PDF Security Options dialog box, there are these options:
      • Require password to open document
      • Require password to copy text, images and other content
      • Require password to print document

  3. "Save as PostScript…" - Generates a PostScript file of your print job to a destination of your choice.
  4. "Fax PDF" - Generates a PDF of the print job and sends it to your fax device for transmission. Note: An OS X Mountain Lion or OS X Lion compatible third-party fax device is needed.
  5. "Mail PDF" - Generates a PDF of the print job is attached to a new email document. Add email recipients and send it.
  6. "Add PDF to iTunes" – Generates a PDF of the print job will be added to iTunes, where you can add it to iBooks.
  7. "Save PDF to Web Receipts Folder" - Generates a PDF of the print job will be saved to your "~/Documents/Web Receipts" folder.
  8. "Edit menu…" - Add / remove printing workflows. See Automator to learn how to create new printing.