Share Google Drive files and folders
Share Google Drive files and folders
You can share Google Drive files and folders with people and
choose whether they can view, edit, or comment on them. You can share files
from any device via:
· Google
Drive, Docs, Sheets, or Slides
· Link or
email attachment
Note: To edit Microsoft
Office files with others, you'll need to convert
them to Google Docs, Sheets, or Slides.
Levels
of access
When you share a file with other people, you choose what they
can do with the file. You can always change your mind or stop sharing
completely. Choose if others:
· Can
edit: Others can make changes and share a file with others. The
default for sharing with specific people.
· Can
comment: Others can view and comment on a file but not make changes.
You cannot comment on a folder.
· Can
view: Others can open a file but not change it or comment. The
default for link sharing.
Share with
specific people
Note: To share multiple files
at once, add the files to a folder in Drive and
share the entire folder.
Computer
Google Drive
1. Go to drive.google.com.
2. From your file list in
Google Drive or from an open folder: Select the name of a file or folder. At the
top, click Share .
Tip: You can
also right-click and choose Share.
3. Under "People"
in the "Share with others" box, type the email address of the person
or Google Group you want to share with. Tip: Search for contacts
by typing a name in the box.
4. To choose if a person can
view, comment, or edit the file, click the Down arrow next to the text box .
5. Click Done.
The people you shared with will get an email letting them know you've shared a
file or folder.
Google Docs, Sheets, or Slides
1. Open a file in Google
Docs, Sheets, or Slides.
2. In the top right corner,
click Share.
3. Under "People"
in the "Share with others" box, type the email address of the person
or Google Group you want to share with. Tip: Search for contacts
by typing a name in the box.
4. To choose if a person can
view, comment, or edit the file, click the Down arrow next to the text box .
5. Click Done.
The people you shared with will get an email letting them know you've shared a
file.
Share
using a link
To share something with more than one person without entering
individual email addresses, you can create a link that allows anyone to open
it.
Note: Documents will be
"view only" unless they are signed into a Google Account.
Computer
Google Drive
1. Go to drive.google.com.
2. Select the name of a file
or folder.
3. At the top, click Get
shareable link .
4. In the corner, make sure
the switch is green and to the right. A file link will be copied to your
clipboard.
5. Paste the link in an
email or anyplace you want to share it.
· To change whether a person can view, comment, or edit the file,
click Sharing settings.
To stop sharing a file:
1. At the top, click Get
shareable link .
2. Next to "Link
sharing on", click the switch.
Google Docs, Sheets, or Slides
1. Open a file in Google
Docs, Sheets, or Slides.
2. In the top right corner,
click Share.
3. To choose whether a
person can view, comment, or edit the file, click the Down arrow next to
"Anyone with the link" .
4. Click Get
shareable link in
the top right of the "Share with others" box.
5. A file link will be
copied to your clipboard. Paste the link in an email or anywhere you want
to share it.
Share
a file or folder publicly
1. On your computer, sign in to Google Drive.
2. Click a file or
folder.
· Google Drive: In the top right, click Share .
· Google Docs, Sheets, and Slides: In the top right,
click Share.
3. In the top right, click
Share .
4. In the top right of the
"Share with others" box, click Get shareable link.
5. Next to "Anyone with
the link," click the Down arrow.
6. Click More…
7. Select "On - Public
on the web". Anyone can open the file on the Internet by searching or
using the link.
8. Click Save.
9. Choose what level of
access people with the link have: view, comment, or edit.
10. Click Done.
If
you're using an account through work, school, or another group, you may not be
able to share files or folders publicly.